Privacy policy

Introduction

Montash Limited (trading at Montash, Remobi and Trillion / “we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and share personal data about you when you interact with us as a candidate, client, or partner.

Who we are

Montash Limited is a recruitment agency located at 100 Clifton Street, Shoreditch, London, EC2A 4TP. Our Data Protection Officer (DPO) can be reached at privacy@montash.com

We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). We collect the personal data of the following types of people to allow us to undertake our business;

• Prospective and placed candidates for permanent or temporary roles;
• Prospective and live Client contacts;
• Supplier contacts to support our services;
• Employees, Consultants, Temporary Workers, Sole Traders, freelancers;

We collect information about you to carry out our core business and ancillary activities.

Mission Statement

At Montash Limited, we are committed to safeguarding the privacy and personal data of our candidates, clients, and partners. In alignment with the General Data Protection Regulation (GDPR), we strive to ensure that all personal information is collected, processed, and stored with the utmost care and transparency. Our mission is to uphold the highest standards of data protection, providing a secure and trustworthy recruitment experience while empowering individuals with control over their personal data.

Types of Personal Data We Collect

We collect and process the following personal data:

• Identification Data: Name, address, email, phone number.
• Professional Data: CVs, cover letters, employment history, education, skills, qualifications, and references.
• Other Information: Interview notes, assessments, and feedback.
• Links to professional profiles (e.g., LinkedIn, Twitter, business Facebook, corporate website)

Information You Give to Us or We Collect About You:

• Forms on our websites (Montash.com, Remobi.io, Trillion.io)
• Correspondence by phone, email, or otherwise
• Registering to use our websites
• Entering our databases
• Subscribing to our services
• Attending our events
• Participating in discussion boards or social media functions
• Entering competitions
• Referring candidates
• Participating in promotions or surveys
• Reporting problems with our sites

Information obtained from Other Sources:

• LinkedIn, corporate websites, job boards, online CV libraries, business cards, personal recommendations, social media sites, emails

Notification:

• Details provided: source of personal data, whether it came from publicly accessible sources, purpose for data retention and processing

Third Parties:

• Companies within our Group, business partners, sub-contractors (technical, professional, payment, other services), advertising networks, analytics providers, search information providers, credit reference agencies, professional advisors, other agencies and clients
• Purpose: recruitment services and ancillary support services

How We Use Your Personal Data

We use your personal data for the following purposes:

• Evaluating candidates for potential job placements.
• Matching candidates with job opportunities
• Communicating with candidates about job openings and recruitment processes.
• Complying with legal obligations.

Legal Basis for Processing Your Data

Our processing of your personal data is based on:

• Consent: For collecting and storing candidate information.
• Performance of a Contract: To manage candidate applications and placements.
• Legitimate Interests: To improve our recruitment services.
• Legal Obligations: To comply with employment and other relevant laws.

Sharing Your Personal Data

We may share your personal data with:

• Potential employers.
• Third-party service providers (e.g., IT services, background check companies).
• Regulatory authorities, if required by law.

Cookies

Our website uses cookies to distinguish you from other users.

• This helps us provide you with a good experience when you browse our website.
• It also allows us to improve our site.

For detailed information on the cookies we use and their purposes, see our Cookie Notice https://trillionconsulting.io/cookie-policy

How Long We Keep Your Personal Data

We retain your personal data as long as necessary to fulfill the purposes we collected it for. We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so.

Your Data Protection Rights

Under GDPR, you have the right to:

• Access your personal data.
• Rectify inaccurate or incomplete data.
• Request the erasure of your data (“right to be forgotten”).
• Restrict the processing of your data.
• Data portability.
• Object to the processing of your data.
• Rights related to automated decision-making and profiling.

How to Withdraw Your Consent

If we process your data based on consent, you can withdraw your consent at any time by contacting us at privacy@montash.com

Sources of Personal Data

If we collect personal data about you from sources other than yourself, we will inform you of the source of the data.

Automated Decision-Making and Profiling

We do not engage in automated decision-making or profiling that significantly affects you.

How We Protect Your Data

We implement appropriate technical and organizational measures to protect your personal data, including encryption, access controls, and regular security audits.

Changes to This Privacy Policy

We may update this policy occasionally. Any changes will be posted on our website, and where appropriate, notified to you by email.

Contact Information

For questions about this Privacy Policy or your data protection rights, please contact us at:

• Email: privacy@montash.com
• Phone: tel: +442070140232
• Address: 100 Clifton Street, London, EC2A 4TP, United Kingdom